Rules and Regulations 30K

Rules and Regulations


1. General Information

Salomon Cappadocia Trail 30K is an ultra trail run that takes place along the hills and valleys of the unique Cappadocia region, a UNESCO world heritage site. The distance is about 35 km with a variation in altitude of 940 m+.

The race starts on October 21, 2017 at 10:00 in Urgup city center. Participants should finish the route under 6 hours in a semi-sufficient way, i.e. they should carry equipment that is necessary to ensure the safety of their run for possible weather conditions.

2. Participation

The event is open to anyone aged 18 and over who are in possession of either (a) a valid medical certificate, which does not expire before October 21, 2017 and indicates that the person can participate to long distance runs, or (b) a valid license issued by a sports federation. These documents will be checked by the organization before the race. The participants should have the athletic preparation and have suitable clothes for variable weather conditions and temperature differences.

3. Registration

a) Registration procedure

Only registered runners can participate to the event. Online registration at cappadociaultratrail.com web site closes on October 1, 2017, or when the maximum number of 1000 participants have registered.

A registration cannot be transferred, and organization will not allow another person to run on behalf of a registered participant.

a) Registration fee

There are two different types of registration fee;

  • - Non-refundable registration fee: 30 Euros.
  • - Fully refundable registration fee: 40 Euros (Full refund if cancelled before September 15, 2017)
  • - Registration fee after September 15, 2017: 40 Euros (Non-refundable)

Registration fee must be paid via Visa or MasterCard credit cards at the time of registration. Only registrations with full payment will be taken into consideration for the maximum participant limit. Organization has the right to reduce this fee under certain conditions.

Registration fee includes:

  • - Race bib
  • - Timing
  • - Race t-shirt
  • - Assistance and refreshments along the route
  • - Pasta party before the race
  • - Refreshments after the race
  • - Finisher medal for participants who successfully complete the race

Complimentary Services:

  • - Airport shuttle services from/to Kayseri Airport for the registered participants between the dates of October 18, 2017 and October 25, 2017.
  • - Info Desk

c) Cancellation

Refundable registration fee will be refunded fully within a month if a registration is cancelled before September 15, 2017. There won't be any refunds after this date.

Cancellation of the registrations can only be made by notifying the organization by email to info@cappadociaultratrail.com.

No refund of the registration fee will be made should the race be cancelled or interrupted due to reasons beyond the control of the organization, such as bad weather conditions.

4. Distribution of Race Packs

Race packs including the race bibs will be distributed at the Race Office in Urgup city center on the dates listed below. Location of the Race Office is available at https://goo.gl/maps/pGVQKhcHBfG2.

  • October 20, 2017 Friday: Between 10:00 & 24:00.
  • October 21, 2017 Saturday: Between 07:00 & 09:00.

5. Race Start

The race starts on October 21, 2017 at 10:00 at Cumhuriyet Square, Urgup. Participants are required to be at the start area at least 30 minutes in advance, i.e. before 09:30.

There will be changing rooms and a bag deposit. The deposited bags can be retrieved at the end of the race by showing the race bib. The organization cannot be held responsible for any items left unattended in or outside of the bag deposit area.

6. Race Route

Salomon Cappadocia Trail 30K takes the following route with a total distance of 35 km with a variation in altitude of 940 m+.

Urgup, Ortahisar, Ibrahimpasa, Zemi Valley, Goreme, Red Valley, Urgup.

Most of the route is on trekking paths and rocky ground with dense vegetation in certain sections. Participants are strongly advised to have experience in running on such terrain.

The route will be marked with strips and other means. Any departures from the official route entails disqualification.

7. Checkpoints and Time Limits

There are 2 checkpoints along the race route. Passages from these points will be timed and various refreshments will be available. Each checkpoint has a time limit listed below. Participants who arrive at a checkpoint after the designated time limit will not be allowed to continue.

Refreshments and facilities at each checkpoint are listed as below:

Station Name Refreshments Drinks Hot Drinks Hot Meal Extras
Ibrahimpasa
10,6 km
02:00 hours
Cake, Saltine cracker, Orange, Banana, Apple, Grape Coke, Water - - Medical team, Toilets
Goreme
22,8 km
04:00 hours
Cake, Saltine cracker, Orange, Banana, Apple, Grape, Bread, Nutella, Peanut butter, Nuts, Boiled potato Coke, Water Tea, Coffee - Medical team, Toilets

Finishers' Buffet

Finishers who finish or abonden the race will be able to join the finishers' buffet which will be serving from 12:00 on October 21, 2017 to 07:30 on October 22, 2017.

Finishers buffet will be serving home-made soup, pasta, gozleme (Turkish pastry), hot dishes, salad, hot drinks, coke, water.

When leaving a checkpoint, participants should have sufficient water and food until the next one. The refreshments at the checkpoints are only for the consumption of the runners carrying a visible race bib.

Participants can get external support at designated areas in the checkpoints. Supporters can accompany the participants by running within 200 m before and after a checkpoint. Getting support outside the checkpoints is not allowed.

Shuttle busses will be present to pick up the participants who withdraw or are injured and take them back to the finish area. Participants who abandon the race between two checkpoints should inform the organization as soon as possible from Emergency Line: +90 535 545 18 78 and get to the closest checkpoint or the finish area.

Except the Aid stations there are also Check Points during the courses for time keeping to avoid the short-cuts.

8. Environmental Awareness

The race takes place in an important natural park of Turkey with a natural ecosystem. Participants are therefore required to fully respect the natural environment, in particular by not throwing away rubbish, and harm the natural habitat. Acting otherwise shall lead to disqualification. In order to reduce the amount of garbage, there won't be any plastic cups at the refreshment points. Participants are required to carry their own drinking cups or water bottles.

9. Health and Safety

In case of bad weather conditions, such as dense fog or storm, the organization reserves the right to make last minute changes in order to prevent potential hazards or difficult conditions for the participants. This may include suspending or cancelling the race, or making modifications to the route. The participants should obey these decisions. Any changes will be announced to the participants before the race, or at refreshment points during the race.

Medical teams and ambulance will be present at the main refreshment stations and important points determined by the organization. Their exact location will be announced before the race. Medical personnel can check the participants during the race and decide to stop their race if deemed necessary for health reasons. The participants should obey these decisions.

10. Mandatory Equipment

During the race, the participants are obliged to carry the mandatory items listed below:

  • - At least 1 lt of water with camel-bag or water bottle (non–disposable).
  • - Race bib (should be visible all times)
  • - Mobile phone (organization and emergency numbers should be present)
  • - Whistle
  • - Cup or water bottle (there won't be plastic cups at refreshment points)
  • - Appropriate Footwear
  • - Timing chip

Those will be checked before distributing the race bib and at any point during the race and spot checks will be performed during the race. Participants without any of the mandatory items shall be disqualified and will not be allowed to continue the race.

In addition to the list above, following materials are strongly recommended;

  • - Food (e.g. energy gels or bars)
  • - Long sleeve shirt
  • - Elastic bandage
  • - Gloves
  • - Trekking Poles
  • - Trail Running Shoes
  • - Hat, cap or bandana
  • - Emergency blanket

Participants running with poles should carry them from start to finish; they cannot leave the poles at any intermediate point.

11. Disqualification and Time Penalties

The following actions lead to immediate disqualification from the race:

  • - Not passing from any of the checkpoints.
  • - Taking a short cut or using a vehicle.
  • - Getting support except designated refreshment points.
  • - Failing to help a participant in difficulty.
  • - Throwing away rubbish or harming the natural habitat.
  • - Rejecting to be checked by the medical personnel.
  • - Not obeying the decisions given by the medical personnel or organization.
  • - Not carrying the mandatory items, or rejecting their check by the organization.

Disqualified participant will not be allowed to continue the race.

For participants running with poles, leaving them at an intermediate point before finish is subject to 1 hour time penalty.

12. Results

Partial results during and the official results after the race will be announced at cappadociaultratrail.com web site.

Results will be ranked in the following categories:

  • - Overall
  • - Men/Women Overall
  • - Men/Women 40- (1978-1999)
  • - Men/Women 40+ (1977 and older)
  • - Men/Women 50+ (1967 and older)

13. Prizes

There are no cash prizes. Each participant who complete the race within the maximum time limit will be given a finisher medal.

Non-monetary prizes shall be awarded to the first 3 participants in the following categories:

  • - Overall
  • - Men Overall
  • - Women Overall

The Awards Ceremony will be held on Sunday, October 22, 2017 at 11:00 a.m. at Urgup City Square.

14. Rights of Visual Material Use

The participants authorize the Organization to freely use any images and videos depicting them during the event.

15. Waiver of Responsibility

Voluntary registration and subsequent participation in Salomon Cappadocia Ultra-Trail® indicates full acceptance of the rules and any changes they may have to undergo. By registering, the participant exempts the organizers from any liability, wheather civil or criminal, for damage to persons and/or property caused by or to him/her.